WARCWARC
Free walkthrough
A patient messages at 21:40. On a Sunday. In Ukrainian.

32 patients booked in 13 weeks who would have gone somewhere else.

WARC is a WhatsApp receptionist for dental and medical clinics. It answers every patient enquiry within seconds — 24/7, in 100+ languages — and turns it into a booked appointment before the patient messages the next practice instead.

See how this works with your WhatsApp Call · +44 7757 159735

Free 5-minute walkthrough. Nothing to install to see it.

patients booked in 13 weeks
32
patients booked in 13 weeks
average reply time
13s
average reply time
of messages after hours
60%
of messages after hours

Verified results from D2 Clínica Dental, Mallorca — our first documented client.

Live demo — act like a patient and test the bot right now.
WARC
Akroslab Clinic
online · powered by WARC
Live demo — act like a patient and test the bot right now.

Hi! 👋 Pretend you're a patient and send me a message — ask about a treatment, pricing, or try booking an appointment.

now

A question worth sitting with

What happens to the patient who messages you at 9pm?

Not the one who calls during clinic hours. The one who finally has a quiet moment after work, opens WhatsApp, and asks about the treatment they've been putting off for months.

At D2 Clínica Dental, 60% of patient messages arrived outside office hours. Most clinics never find out what that number is for them.

Real conversation · 06:58

An hour before the clinic opened, this patient was already booked.

A patient in pain messaged at 06:58. WARC replied in 16 seconds, understood the urgency, sent the booking link and had a 09:20 slot held — all before a single member of the front desk had walked in.

  • 16-second first reply, an hour before opening
  • Urgency understood, not just acknowledged
  • Booked before the team arrived — they only confirmed
D
D2 Clínica Dental
today at 06:58
WhatsApp

Good morning, I've been awake most of the night with a bad toothache on the lower right side. Are you open today? I really need to be seen.

06:58

Good morning — I'm sorry you've had such a rough night. The clinic opens at 08:00 today and we keep slots aside for pain like this. Is the pain constant, or does it come with hot and cold?

06:58

Constant since about 2am. Worse with anything cold.

06:59

Understood — that usually needs looking at the same day. You can pick a time here: [clinic booking link] Choose the earliest slot that works and send me the time, and I'll flag it as urgent for the team.

06:59

Booked for 09:20 today.

07:04

Perfect — 09:20 today, marked as an urgent pain appointment. The team will confirm here as soon as they're in. Take paracetamol or ibuprofen as normal in the meantime if you can.

07:04
Clinic team

Morning — confirmed for 09:20, we'll see you shortly.

08:03

What silence costs

An unanswered message isn't a lost message. It's a lost patient.

Nobody waits until Monday. They open WhatsApp again, message the next practice on the list, and book with whoever replies first. You never see the enquiry, so it never shows up as a loss — it just quietly becomes someone else's patient.

After hours

The message arrives when nobody is there to read it. By morning the patient has already booked elsewhere.

Slow replies

A reply hours later arrives after the decision has been made. Speed, not effort, decides who gets the patient.

Wrong language

A message nobody on the team can read gets postponed, then forgotten.

How it works

  1. 1

    A patient messages

    Any hour, any day — an enquiry lands in your clinic's WhatsApp.

  2. 2

    WARC replies in seconds

    In the patient's own language, using your treatments, hours and pricing guidance.

  3. 3

    Booking link sent

    The patient picks a slot while they're still thinking about it.

  4. 4

    Your team just confirms

    The moment a team member types, WARC locks itself and steps aside.

Proof

The numbers from our first documented clinic.

D2 Clínica Dental, Mallorca

Verified client· First 13 weeks · Dr. Dian Fidanov

32 patients booked in 13 weeks who would otherwise have gone to a competitor.

patients messaged in over 13 weeks
135
patients messaged in over 13 weeks
of messages arrived outside office hours
60%
of messages arrived outside office hours
average reply time, day or night
13s
average reply time, day or night
of conversations converted through the booking link
61%
of conversations converted through the booking link
total messages handled
1,678
total messages handled
generated in the first 3 months, from patients who'd have been missed
€6,000+
generated in the first 3 months, from patients who'd have been missed
languages handled with zero extra setup
100+
languages handled with zero extra setup
"Every WhatsApp gets answered within seconds, and answered correctly, every time."
— Dr. Dian Fidanov, D2 Clínica Dental, Mallorca

The same pattern, in other situations

These are illustrative, typical scenarios — not real clients. D2 Clínica Dental is currently our only verified case study.

Typical scenario · illustrative

Saturday afternoon enquiry

A prospective patient asks about implant pricing at 15:40 on a Saturday. The front desk is closed until Monday. WARC answers the pricing question, explains the free consultation, and sends the booking link — the patient books before they finish comparing clinics.

Typical scenario · illustrative

A language nobody on staff speaks

A message arrives in Ukrainian. Nobody in the practice reads it. WARC replies in Ukrainian within seconds, answers the treatment question and books the appointment — the team sees a clean English summary.

Typical scenario · illustrative

Ad campaign spike

A promotion drives forty WhatsApp enquiries in a single evening. Every one gets an immediate reply and a booking link instead of a queue the receptionist works through two days later.

Read full patient conversations

Who WARC is for

WARC is built for dental and medical clinics that receive patient enquiries on WhatsApp and cannot answer all of them fast enough.

Specifically, WARC is a fit for private dental practices, dental groups and medical clinics in Europe that use WhatsApp as a patient contact channel, book appointments through a booking link, and see enquiries arrive outside staffed hours or in languages their team does not speak.

Clinics that just opened a new location

A new site means new enquiry volume before the front desk is fully staffed. WARC covers the gap from day one.

Clinics whose reviews mention slow replies or missed messages

If patients are publicly saying nobody got back to them, those are booked appointments walking to a competitor.

Growing practices adding staff, hours or chairs

More capacity only pays off if enquiries convert. WARC makes sure the new chairs get filled.

Clinics running ads or promotions

Paid campaigns push WhatsApp enquiry volume up fast. Every unanswered one is ad spend you already paid for and lost.

Pricing

One clinic, one price. €199.99 per month.

No setup fee, no per-message charge, no tiers to work out. Your subscription starts once WARC is live on your clinic's WhatsApp. Running more than one location? Call us and we'll quote it plainly.

Book a free 5-minute walkthrough Start now — €199.99/mo
€199.99/ month

per clinic

  • 24/7 WhatsApp cover, including weekends and holidays
  • 100+ languages, detected automatically
  • Booking link sent and slot captured for your team
  • Auto-lock the moment a team member replies
  • Trained on your treatments, hours and pricing guidance
  • Cancel any time

See exactly how this would work with your clinic's WhatsApp.

A free 5-minute walkthrough. We'll look at the enquiries you're getting now and show you what WARC would have replied. If it isn't a fit, we'll say so.

+44 7757 159735 Pick a time directly

We'll show you exactly how this would work with your clinic's WhatsApp. No obligation, no setup required to see it.